FLSA Status: Non-Exempt Up to 20 hours per week.

Provide supportive services for advertising and sponsorship administrative tasks. Assists in the execution of sales & advertising projects. Drafts communications and prepares contracts and work orders necessary for advertisements, publications, etc. Helps maintain all prospect files, including research as necessary to aid in building prospect lists. Works closely with Supervisor to establish weekly prioritization of projects, meet/exceed deadlines, and report accordingly. Works closely with each department to maintain a flow of communication with staff.

Essential Functions/Responsibilities:

• Provides customer service by receiving and responding to requests from members for information and assistance via email and phone.
• Manage advertising and sponsorship sales process and help monitor deadlines through proactive communication and organization.
• Assist with coordination of sponsorship deliverables, signage, and Premier Partner recognition.
• Communicate with advertising/sponsorship representatives regarding deadlines, new promotions, materials, and reminders.
• Maintains contracts and exhibitor data.
• Collects Logos; Maintains vendor logo file.
• Supports drafting of relevant communications
• Processes Contracts
• Assists director with collection of payments and fulfillment of partner benefits.         
• Monitor and update Premier Partner listings and exhibit and sponsorship logos on the website.
• Assistance in other sponsorship, exhibitor, or event related tasks may be required.

Other Functions / Responsibilities:

• Provide additional support to membership-related initiatives and projects as requested.

Required Qualifications and Competencies:

• Positive attitude, strong sense of customer/member service and teamwork attitude required
• Proven ability to work independently, manage time and meet deadlines
• Strong organizational skills, with the ability to manage and coordinate multiple projects simultaneously.
• Professional demeanor and phone presence
• Excellent written and verbal communication skills
• General meeting and account management skills
• Ability to interact effectively and to work congenially in a small office environment
• Proficiency in MS Office required

Bonus Skills

• Advertising/sponsorship sales experience and/or association experience
• iMIS, or CMS platform experience

Contact: Beth Taylor

Responsible for supporting the marketing department in numerous activities. Assist with uploading backlog photos from previous PCI Design Awards entries to the digital database. Creating and formatting digital presentations. Assist with maintaining the PCI eLearning Center by uploading webinar recordings. Providing copy-editing support to the marketing department for multiple projects.

Essential Functions/Responsibilities:

• Administrative support for the marketing department
• Update all marketing committee rosters, including uploading agendas, minutes, and other documents.
• Provides copy-editing support
• Assist with maintaining PCI marketing webpages on the PCI website.
• Update PCI PowerPoint presentations.
• Assist with making phone calls and emails to PCI Market Survey respondents.
• Assist with PCI social and digital media.
• Upload photos and video content to the PCI database and digital channels.
• Prepare, pack, and ship all marketing materials to industry tradeshows and events.
• Upload webinar recordings to PCI eLearning Center (LMS).
• Provide creative feedback and ideas on supporting the PCI strategic goals and furthering PCI’s external reach
• Perform day-to-day marketing tasks.
• General filing, answering phones, and other duties as assigned.
• Assist with PCI regional directors, when needed.

Other Functions / Responsibilities:

• Help the Education department, when needed.

Required Qualifications and Competencies:

• A bachelor’s degree (in communications, business, organizational management, marketing or related degree) plus a minimum of two years related work experience (relevant internships will be considered as work experience). A combination of education and experience is evaluated. Association experience is a strong plus.
• Professional, well-developed interpersonal skills essential for communicating information to management and staff members and projecting a positive image as a representative of the Institute
• A positive, proactive personality and an approachable team player
• Demonstrated organization, planning and time management skills and ability to prioritize work and multi-task
• Attention to detail required, with excellent written and verbal communication skills
• Proficiency in MS Office programs required

Contact: Becky King